Rady Children's Hospital San Diego Admin Assoc (B)-49785 in San Diego, California

Admin Assoc (B)-49785

Job ID 65 Date posted 04/16/2018 Schedule Full-Time Shift Regular

Rady Children's Hospital Foundation is currently seeking two Administrative Associates, one that will support the Major Gifts team and another to support the Marketing & Donor Communications team. We are looking for applicants who share our vision to be a leader, recognized nationally and internationally, for excellence in patient care, education, research and advocacy. We believe in the power of philanthropy to transform lives, and in the power of the right team member to help transform our philanthropic potential.The Administrative Associate will coordinate and perform a variety of administrative tasks for his/her supervisor and the team including, but not limited to, managing calendars and scheduling meetings; coordinating meeting logistics (room reservations, catering, A/V, etc.); answering phones; drafting memos; and supporting the execution of a variety of communications and prospect/donor engagement strategies. This position is key to ensuring smooth operations for the team, and will oversee the reimbursement and invoice process; help manage vendor relationships; effectively work with external, inter- and intra-departmental teams; assist with database entry to help track fundraising activity; pull lists and queries from the database as needed/requested; and plan and execute other projects as assigned within scope of responsibility. The ideal candidate will want to thrive in a fundraising setting; be an excellent ambassador and representative for Rady Children's and the Foundation; work efficiently under pressure and be able to meet deadlines; demonstrate good decision-making; and be proactive and solutions-focused. He/She should be articulate, poised, and possess good written and oral communication skills. An ability to work evenings and weekends as needed is a plus.

JOB SUMMARY:

Coordinates and performs department/unit administrative activities including, but not limited to, storing, retrieving and integrating information for dissemination to staff, customers, clients, vendors, patients and families. Coordinates functions required to ensure smooth operations, plans and executes projects within scope of responsibility, and works with external, inter and intra departmental teams to support department/unit. Provides training and orientation for new staff and troubleshoots office technologies.

MINIMUM QUALIFICATIONS:

  • High School Diploma, GED or Foreign equivalent

  • Two years of experience

  • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and Access

  • Competent English grammar and composition skills

  • Valid CA Driver License and proof of auto insurance, if applicable

PREFERRED QUALIFICATIONS:

  • Associate's Degree

  • Three years of experience

  • Typing certification at 50 words per minute

  • Software specific to departmental needs

  • Experience specific to area of support